• Meeting called to order at 6:04
• Determination of Quorum- All board members were present (Dave Hamling, Don Korinek, Mike Medberry, Ken Ellwanger, Keith Worley)
• Minutes for November 14, 2002 were approved. Motion by Don, 2nd by Ken, Passed 5:0.
• Treasurer's Report
  • a. Checks reviewed. Motion to approve payment by Mike, 2nd by Ken, Passed 5:0. Motion by Mike, 2nd by Don, to approve payment to Scrapmasters for second and third slash pickups from grant funding not to exceed $19,000. Passed 5:0.
  • b. Signature cards were presented to add Ken to the checking accounts. Motion by Mike, 2nd by Keith to add Ken to the checking accounts, and authorizing Dahl, Napolitano and Co. to phone transfer funds between accounts. Passed 5:0.
  • c. Financials were reviewed by Mike.
  • d. 2003 Budget Hearing- Regular board meeting recessed at 7:12 pm to hold budget hearing for 2003. Draft budgets were presented. Adjustments were made based on prior estimates for 2002 year end, and projected 2003 revenues (copy attached to minutes). Motion by Ken, 2nd by Mike to adopt budget for 2003, passed 5:0. Motion by Mike, 2nd by Don authorizing and directing officers to execute resolutions and required documents. Passed 5:0. Motion by Mike, 2nd by Ken to adjourn the 2003 budget hearing. Passed 5:0. The regular meeting was reconvened.
• Trail System- Colorado School of Mines presentation on a trail system loop in the Wauconda and Country Club Drive area, beginning at Wauconda Park. The Group was authorized to proceed with plans for eventual presentation to the Board. It was suggested all trail easements and tracts be shown on future plans. Motion by Don, 2nd by Mike to authorize CSM students to proceed with design. Passed 5:0.
• Firewise Program
  • e. Committee Updates-
    • i. Community Meeting Dec. 14th agenda was set and reviewed.
    • ii. FEMA funding sources still not available per Don. These will likely be administered through the Colo. Office of Emergency Management.
    • iii. In-kind reporting to-date is in excess of $173,000.
    • iv. Tract K project has been terminated for 2002, with only 10% of the project completed.
    • v. Slash processing is behind schedule. Keith to push contractor to complete so grant can be closed out. Mulch to be shipped to Denver.
    • vi. Architectural Control issue was presented by Don Jossi for Filing 1. He has requested sign off on district projects within Filing 1. After much heated discussion, the board deferred any decision until a future board meeting. Pete Ward presented a letter to the board requesting ACC approval for all projects in Filings 2,3,4,5,6 and 7. This was also deferred. It was suggested the committees adopt the following policy: “Tree removal for the purpose of wildfire hazard reduction is hereby approved for all lots and tracts within Perry Park Filing __. Such work shall follow established guidelines as published by the Colorado State Forest Service, Larkspur Fire Protection District, Douglas County Government, or other qualified organizations. Wildfire mitigation work performed under the direction of an experienced mitigation consultant, or done by a trained contractor is covered by this approval. Individual lot owners may also remove trees and brush as recommended by a public safety official or forester. Tree removal for any other purpose, specifically related to construction of new improvements, shall require approval of the ACC.” This was also tabled for future discussion.
• Wauconda Park Update- The first phase of access construction has been completed for 2002. Paving will be set for Spring, 2003 in cooperation with Douglas County Public Works Department.
• Emergency Preparedness Plan- Timeline and duties assignments were deferred to a future board meeting due to lack of time.
• Gateway Fencing Project- Receipts for expenditures were received by Dave, and excess funds returned to the general fund.
• Upper Cheyenne Gating- Ken has completed painting of the gate. Reflective striping to be added. No word from Larry Corcoran (DC Public Works) or Commissioners regarding request for extension of the controlled access into 2003.
• Emergency Egress Easement (EEE)- Report by Dave was brief with no new information available.
• New Business
  • f. Gateway signage for parking restrictions has been completed. Installation set for Sunday, December 15th. Other signs to be installed at Upper Cheyenne gate and “Big D”.
  • g. Archiving of District’s historical documents- Johanna Hardin, Douglas County Library District Archivist has offered to hold, in trust, the District’s records. The board concurred if: 1) the materials will not be destroyed without permission of PPMD; and 2) the documents will remain as part of the public record available to the general public. Keith will confirm and report back to the board.
  • h. Gravel Shouldering of roads being done by DC Public Works. Gravel was donated from the Spring Canyon Quarry by PPMD.
  • i. Re-statement of District Boundaries to be sent in by Dave per requirement from Douglas County. No changes occurred in 2002.
• Old Business
  • j. Architectural Control Committee request for funding was presented by Pete Ward. He was advised that covenant enforcement is a private matter and cannot be handled by PPMD. Request for funding was withdrawn.
  • k. Emergency Information Booklets- Dave asked the board on how it wanted to distribute the manuals received from the Douglas County Sheriff’s Office. Dana Hamling has offered to distribute door-to-door with help from a committee. It was recommended she proceed after the first of the year.
• Adjourned at 9:59

Copyright 2002 by Perry Park Metropolitan District