Perry Park Metro District

Board of Directors Meeting

August 8, 2002

6:00 P.M., PP Country Club

Agenda

  1. Meeting Called to order at 6:03 P.M.
  2. Determination of Quorum- All board members present (Dave Hamling, Don Korinek, Mike Medberry, Ken Ellwanger, Keith Worley).
  3. Secretary’s report- Minutes of July 11, 2002 approved. Motion by Mike M, 2nd by Don, Passed 5:0.
  4. Treasurer’s report
    1. Presentation by J. Dahl- Colorado Trust Account signature cards corrected with Dave, Mike and Keith as authorized signers. Jay was authorized to receive statements on the District’s behalf via the Internet. Statements were then reviewed. Policy for handling contacts with the Accounting firm were discussed. Mike is to be the primary contact.
    2. Bills for payment were presented and authorized by motion. Motion by Ken, 2nd by Don, Passed 5:0.
  5. Wildfire Mitigation Report-
    1. Report from Committees-
      1. Education/Information- Don and Barbara to complete calendar for balance of 2002. A mulch pickup date was set for August 17 and date to be added in October. Dana Hamling has offered to assist with coordination of neighborhood coordinators for inclusion as part of emergency plan. FEMA grant cycle has been delayed or may be cancelled due to tight Federal budget. Don is pursuing a round-table planning meeting on the "Shelter-in-Place" concept. Don reported that Firewise Communities will be sending copies of videos with Don and Keith’s presentation.
      2. Mitigation Committee- Status of fuel break layout.
        1. Participants- Red Rock Drive, PP Blvd.- Participation rate is high with almost all parties agreeing to assist.
      3. Slash pickup and treatment issues- tub grinder update on extra costs due to Hayman effort. Heavy amounts of dirt in slash, along with debris. It is estimated over 4000 cubic yards of slash were picked up. Last year’s total was 2500 yards. Dave reported that Mike Bahm, CSFS, may be on site doing additional shaded fuel break marking.
      4. Second Slash Pickup set to begin August 12th.
    2. Emergency Preparedness Plan development- Workshop date has been set for August 25, 10:00 at Mike Medberry’s house.
  6. Old Business
    1. Boy Scout Project at Gateway- Fencing project slated to begin. Mike to follow up with Garrett Wood on expenditure check.
    2. Controlled access of Upper Cheyenne- Items to complete
      1. Permits- The proposed permit was reviewed, with changes and passed 4:1. Ken will administer and be main contact.
      2. Locks and keys- Decision was made to use key locks instead of combination locks based on feedback from the fire patrol.
      3. Letter to absentee landowners to be completed by Keith. He will contact volunteers to assist in the mailing.
      4. Signage- Draft was reviewed and to be sent to Douglas County for production.
    3. Emergency Egress Easement (EEE)- Update from BOCC Hearing was given. The resolution was passed along with direction to "vigorously pursue" a second full time access to relieve the traffic burden on Red Rock Drive. A motion, by Keith, 2nd by Don, to authorize expenditure of funds for a traffic study to be cost-shared 50:50 with Douglas County, not to exceed $2500 was passed 5:0.
    4. Alternate Access route acquisition
    5. Fire Patrol- Activity has been light and no fires found.
    6. Wauconda Park Access to begin this fall, possibly in September. The Park Committee requesting posting of rules and regulations at the Park. It was recommended these be drafted for review at a future board meeting.
  7. New Business
    1. A request for benches placed around the Big D was discussed. A proposal, plan and budget was requested.
    2. Girl Scout use of Wauconda Park for camping was discussed. Their usual camping site was destroyed by the Hayman Fire. Motion was made by Mike, 2nd by Ken, to authorize a one-time use of Wauconda Park for August 9-11th, with no disturbance to the site allowed, and no open fires except for enclosed camp stoves. Passed 4:1.
    3. Director compensation was presented by Dave. He will provide notice in the Sentinel for discussion at the next board meeting.
    4. Perry Park Metro District Web site- Mike M. to continue development for future use.
    5. The District’s computer has been purchased. Don and Mike to recommend housing and use of the equipment.
    6. Fireworks- The fireworks contractor is to reimburse the District for the deposit money. Dave will follow up with PPCC.
  8. Motion to Adjourn by Don, 2nd by Ken, Passed 5:0.

Minutes submitted by:

Keith Worley, Secretary, PPMD